Job Description

Coordinator of Special Projects

19-Nov-2024
Coordinator of Special Projects

Harvard Medical School

67314BR

Position Description

The Department of Global Health and Social Medicine (DGHSM) at Harvard Medical School applies social science and humanities research to improve the practice of medicine, the delivery of treatment, and the development of health care policies worldwide. To maintain our leadership of the field, the Department must: underline our commitment to teaching and research in global health equity; maintain and enhance support for “effector arms,” with a focus on implementation and delivery; strengthen models of graduate and post-graduate training, and coordinate efforts throughout Harvard to build a common agenda around global health equity.

The DGHSM is seeking a strong applicant for the position of Coordinator of Special Projects. Under the direction of the Executive Director, the Coordinator of Special Projects will be responsible in assisting with the organization of on-going projects and initiatives such as but not limited to: the day-to-day operations of the Paul Farmer Collaborative, the planning and execution of an academic symposium, maintaining the department website and creating and disseminating a weekly newsletter. To be successful as a Coordinator of Special Projects, the individual will need to be able to work on tight deadlines, be competent in using Microsoft Office applications such as Word and Excel, and have exceptional verbal, written, and presentation skills.

Project Management

• Maintains and monitors project plans and project schedules for special projects.
• Organizes, attends, and participates in stakeholders' meetings. Facilitates meetings where appropriate and is responsible for taking minutes. Ensures stakeholder views are managed towards the best solution.
• Ensures smooth processes to drive collaborations with faculty and staff.
• Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Documents and follows-up on important actions and decisions from meetings.
• Prepares necessary presentation materials for meetings.
• Creates a project management calendar for fulfilling each goal and objective.
• Demonstrates keen judgement and critical thinking skills in determining next steps, including seeking feedback from colleagues, supervisors, and faculty members, as appropriate.

Communications and Special Events

• Primary point of contact for external needs of the special projects.
• Responsible for the dissemination for weekly newsletter and manages the department website.
• Responsible for the planning and execution of symposia and other special events that are part of special projects.

Administration and Finance

• Provides administrative and financial support to the executive director and the director of finance including but not limited to budget development.
• Responsible for Concur reimbursements and non-employee reimbursements.
• Coordinates travel arrangements.
• Works with finance team to ensure all invoices are paid.

Other

• Performs related duties as assigned.

Basic Qualifications

4 or more years of relevant experience. A Bachelor's degree may count towards experience.

Additional Qualifications and Skills

• Experience in an academic setting working with faculty and students.
• Excellent organizational and communication skills.
• Able to deal with confidential and sensitive information. Able to work independently and collaborate with others.
• Ability to manage concurrent projects and multiple priorities.
• High degree of flexibility and adaptability. Skills in Word, Excel, and PowerPoint required.
• Experience in higher education or related field is a plus.

Additional Information

This is a 2-year term appointment with the possibility of renewal contingent on funding.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Boston

Job Code

403040 Coordinator II

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

------------

https://hr.harvard.edu/salary-ranges#ranges

055

Department

Global Health and Social Medicine

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Full-time

Pre-Employment Screening

Identity

Schedule

40 hrs. per week | Monday - Friday | 8:00 am - 5:00 pm

Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. https://hms.harvard.edu/about-hms/campus-culture/mission-statement-community-values
https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

LinkedIn Recruiter Tag (for internal use only)

#LI-KM2

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