Job Description

About Sandia:

Sandia National Laboratories is the nation’s premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

• Challenging work with amazing impact that contributes to security, peace, and freedom worldwide
• Extraordinary co-workers
• Some of the best tools, equipment, and research facilities in the world
• Career advancement and enrichment opportunities
• Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)
• Generous vacations, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov*These benefits vary by job classification.

What Your Job Will Be Like:

We are seeking an OFFICE MANAGEMENT ASSISTANT to provide professional administrative support to excluded organizations.

On any given day, you may be called on to:

• Maintain manager's calendar.
• Coordinate and schedule all meetings. Prepares and distributes meeting minutes.
• Assist in preparing presentations.
• Handle telephone communications and receives visitors; ascertains nature of calls or visits; takes messages or schedules appointments; responds to routine questions or refers individuals to appropriate sources of information; and serves as an information resource to the manager and staff.
• Prepare a variety of documents, including correspondence, reports, charts, etc. Originates routine correspondence, edits, and formats documents, and assists in processing paperwork in accordance with SNL policies and procedures.
• Set up file systems for all documents and maintains all programmatic and administrative records and files.
• Follow all procedures for the filing and maintenance of sensitive documents and records.
• Set up databases, enters and maintains data and responds to requests for information.
• Make domestic and foreign travel arrangements for the manager and staff; enter Department Managers' expense report data as needed.
• Prepare/execute incoming and outgoing visits, badge requests, DBIDS, and passing of clearances, welcome and receive visitors, and escort as needed.
• Procure supplies and equipment as requested, by ordering JIT through Oracle
• Serve as the TEDS training coordinator and Property Coordinator
• Collect and distributes the organization's mail.
• Assist with the management of office functions.
• Ensures timely submission of timecards.
• Perform varied administrative duties with a relatively broad scope to support an organization’s programs, projects, and activities.
• Apply knowledge of how activities within the organization integrate with each other and with activities performed outside the organization.
• Collect and organizes information required to perform assigned work.
• Track the status of the organization's environmental health and safety self-assessments and findings.
• Due to the nature of the work, the selected applicant must be able to work onsite fulltime.

Job Details

# of Mgrs: 4# of Staff: 33Org. #(s): 3240, 3241, 3242, 3246Primary or Alternate CAS: NACWS Size: NAType of Media Handled: NAActivity Level of CWS (Low/High): NABldg. Location(s): IPOC

Salary Range:

$52,600 - $84,400

*Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's experience and qualifications, and application of any approved geographic salary differential.

Qualifications We Require:

Requires high school diploma or equivalent, plus four or more years of directly related experience. To be qualified, the applicant must have passed, based on Sandia specified grades, the Sandia Secretarial tests.

Required Testing: Applicants must meet the minimum pre-requisites to be scheduled for testing. The applicant will be contacted and scheduled for the next available test date. All applicants must be prepared to test upon application submittal. Once successful testing has been completed, the hiring manager will be notified. Full consideration will not be given to applicants that have not met all of the pre-requisites including testing. Interviews will not be scheduled until the applicant has successfully test-qualified and has been selected by the manager as a top applicant. Passing the test does not guarantee an interview or a selection.If the applicant is not able to schedule testing within the time constraints of the position posting, selection timelines, and the available test dates, they will not be considered for the position. It is imperative that applicants are immediately available for testing in order to provide the best opportunities.Applicants must be proficient in Microsoft Word, Excel, Outlook and PowerPoint. Outlook is used daily.

Qualifications We Desire:

• Familiarity with Sandia’s processes and procedures.
• Active DOE Q level security clearance.

About Our Team:

The directorate for communications at Sandia National Laboratories is responsible for all Labs-wide communications and all communications functions within the Labs. Clear, timely, and informative communication enhances Sandia's performance, builds customer and stakeholder confidence, and nurtures employee loyalty and morale.

Posting Duration:

This posting will be open for application submissions for a minimum of seven (7) calendar days, including the ‘posting date’. Sandia reserves the right to extend the posting date at any time.

Security Clearance:

Sandia is required by DOE to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.

EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.

NNSA Requirements for MedPEDs:

If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs.

If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.

Position Information:

This Limited Term Employee (LTE) position is a temporary position for one year term, which may be renewed at Sandia's discretion up to a maximum of seven years.

Individuals in LTE positions may bid on regular Sandia positions as internal candidates, and in some cases may be converted to regular career positions during their term if warranted by ongoing operational needs, continuing availability of funds, and satisfactory job performance.

Job ID: 694304

Job Family: BU

Regular/Temporary Position: T

Full/Part-Time Status: F