Administrative Assistant
Pfizer Inc.
New York City, NY
Job posting number: #7282515 (Ref:pf-4920115)
Posted: September 21, 2024
Job Description
Why Patients Need You
A career with us is about discovering breakthroughs that change patients’ lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. We need dedicated colleagues like you who are efficient, find solutions and collaborate with others to achieve our purpose.
JOB SUMMARY
The Administrative Assistant requires flexibility, self-motivation, detail-oriented, and provide exceptional support to the Oncology Development Technologies Lead, their direct reports and others within the Scientific Affairs & Strategic Partnerships organization. You’ll be a positive and professional role model in the organization and possess strong decision-making skills, be forward-thinking, collaborative, and have a reputation for problem-solving and troubleshooting in an evolving business environment.
RESPONSIBILITIES:
- Primary support to the Oncology Development Technologies team. Responsible for creating and maintaining the rhythm of the business through proactive planning, execution, and implementation of administrative support to ensure a seamless experience for leadership and all employees within the division
- Demonstrates working knowledge and skills regarding general administrative functions and performs these in support of supervisor/staff (MS Office, MS Outlook, MS Teams, Expense Reimbursement system, Purchase Order system)
- Manage and maintain multiple calendars to ensure accurate scheduling and prioritization for the team
- Schedule complex meetings across internal departments, executives and with external partners outside of standard governance meetings,
- Adhere to and execute administrative procedures for the team staying within corporate policy
- Organize domestic and international travel, including managing expenses in compliance with company policy; review and approve invoices and account reconciliation. Also includes timely preparation of expense reports in Concur
- Understands and follows all Pfizer policies (i.e. travel, purchasing, leave, or know where to get answers)
- Takes personal responsibility for quality of work that impacts supervisor/department/line.
- Works under general supervision. Responsible for independent work output with supervisory direction and review.
- May advise staff on routine administrative procedures and processes
- Assist with other projects and work as needed and assigned
- Collaborate with other administrative staff to support department and/or company-wide events and various other initiatives as needed
REQUIRED QUALIFICATIONS / SKILLS:
- 7-10 years in an administrative role with a high school diploma OR 3 – 5 years’ experience with a college degree
- Ability to apply knowledge of the business and integrate into daily tasks to achieve successful outcomes in cross-functional projects and activities
- Excellent organizational and interpersonal skills are required
- Ability to prioritize work and deliver projects completed and on time while facing multiple distractions and interruptions
- Demonstrates and role models confidence, emotional intelligence, and professionalism
- Ability to pay close attention to detail when working with complex schedules or projects and react with an appropriate sense of urgency to situations or events that require a quick response or turnaround
- Ability to independently problem-solve to quickly resolve issues to maintain business continuity
- Able to work successfully in a team environment by building effective working relationships internally and externally with all levels of employees with different working styles and perspectives
Competencies:
- Effective Communicator
- Able to Manage Ambiguity
- Strong Decision-Making Skills
ORGANIZATIONAL RELATIONSHIPS
Oncology Leadership Team and their administrative partners, Strategic Affairs and Strategic Partnerships team, External Stakeholders
Work Location: New York Headquarters or Groton, CT
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.
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