Sr. Administrative Support in Department of Surgery

City of Hope

Duarte, CA

Job posting number: #7275792 (Ref:10026693)

Posted: August 27, 2024

Salary / Pay Rate: $24.90 - $34.86 / hour

Application Deadline: Open Until Filled

Job Description

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

The Senior Administrative Support Specialist provides high-level administrative support with significant independence. This role involves a blend of routine and complex tasks, problem-solving, and applying advanced skills to ensure the smooth operation of the department. The ideal candidate will be responsible for word processing, compiling information, managing appointments, and preparing reports while adhering to the organization's values and maintaining a professional attitude

As a successful candidate, you will:

  • Word Processing: Type documents, correspondence, and reports with accuracy and efficiency.
  • Report Compilation: Gather, compile, and organize information for reports and records.
  • Scheduling: Manage appointments, coordinate meetings, and make travel arrangements.
  • Visitor and Call Screening: Screen and manage visitors and telephone calls, directing them to the appropriate contacts.
  • Mail Management: Read, sort, and route incoming mail.
  • Filing: Maintain and organize correspondence and records.
  • Meeting Support: Attend staff meetings, record minutes, and distribute them as necessary.
  • Correspondence: Draft, compose, and route routine correspondence.
  • Confidential Reporting: Prepare confidential and special reports, including periodic statistical reports.
  • Clerical Staff Supervision: Train, guide, and direct the work of clerical staff.
  • Administrative Decisions: Make decisions on minor administrative matters and manage clerical details.

Your qualifications should include:

  • Education: High school diploma or GED required; some vocational or specialized training preferred. Experience may substitute for minimum education requirements.
  • Experience: 3-5 years of responsible secretarial or clerical experience in a professional environment.
  • Communication: Express ideas clearly and constructively, both written and spoken, with individuals and groups.
  • Customer Service: Understand and exceed customer needs, both internal and external.
  • Initiative: Identify and act on opportunities to improve performance; manage time and work effectively.
  • Professionalism: Treat others with respect, adhere to institutional values, and follow the Code of Conduct.
  • Stewardship: Identify efficiencies to reduce redundancy and save costs, resources, and time.
  • Teamwork: Collaborate proactively with others to achieve mutual goals and streamline work processes.

City of Hope is an equal opportunity employer. To learn more about our commitment to diversity, equity, and inclusion, please click here.

To learn more about our Comprehensive Benefits, please CLICK HERE.

Salary / Pay Rate Information:
Pay Rate: $24.90 - $34.86 / hour

The estimated pay scale represents the typical [salary/hourly] range City of Hope reasonably expects to pay for this position, with offers determined based on several factors which may include, but not be limited to, the candidate’s experience, expertise, skills, education, job scope, training, internal equity, geography/market, etc. This pay scale is subject to change from time to time.



City of Hope is a community of people characterized by our diversity of thought, background and approach, but tied together by our commitment to care for and cure those with cancer and other life-threatening diseases. The innovation that our diversity produces in the areas of research, treatment, philanthropy and education has made us national leaders in this fight. Our unique and diverse workforce provides us the ability to understand our patients' needs, deliver compassionate care and continue the quest for a cure for life-threatening diseases. At City of Hope, diversity and inclusion is a core value at the heart of our mission. We strive to create an inclusive workplace environment that engages all of our employees and provides them with opportunities to develop and grow, both personally and professionally. Each day brings an opportunity to strengthen our work, leverage our different perspectives and improve our patients’ experiences by learning from others. Diversity and inclusion is about much more than policies and campaigns. It is an integral part of who we are as an institution, how we operate and how we see our future.


Apply Now

Please mention to the employer that you saw this ad on Sciencejobs.org

More Info

Job posting number:#7275792 (Ref:10026693)
Application Deadline:Open Until Filled
Employer Location:City of Hope
Duarte,California
United States
More jobs from this employer
Institution Website