Administrative Support (Part-Time)
Pfizer Inc.
Bratislava, Slovakia
Job posting number: #7262420 (Ref:pf-4916102)
Posted: July 12, 2024
Job Description
POSITION SUMMARY
The task of the Administrative Support is to support Category Lead and the employees of the marketing and sales department to be more efficient and more effective in their job. Provide administrative support, project coordinating role during execution of marketing and sales events. Support sales force in their activities with HCPs. Ensure all compliance, MAPP, FCPA and local legislation requirements in all marketing processes in cooperation with marketing managers.
Reporting to Category Lead.
Located in Bratislava, Slovakia.
POSITION RESPONSIBILITIES
Administrative work:
Creates an organizational roof for the marketing department activities and sales force Ensure all requirements from the supporting function as finance, safety, medical will be include in daily support Managing departmental activities in according MAPP requirements and local legislation requirement
Marketing and sales events administration:
Ensure smooth marketing / sales events administration (e.g. local/ international congresses, advisory board, round tables, seminars) in cooperation with marketing and sales force team; required documentation and approval for congress attendance& Post meeting reconciliation
Coordination of internal meetings
Communication with suppliers regarding
Purchase Orders, invoices, contracts
ARIBA transaction management – ensures that all transaction are approved in compliance with procurements SOP
MAPP, EFPIA management - managing all marketing and sales force activities according MAPP and local legislation (e.g. Disclosure code) in cooperation with finance, compliance and EFPIA Data Steward
MAPP and FCPA implementation:
Coordination of administrative procedures in accordance with Pfizer polices, MAPP & Country Annex, etc.
Maintenance of all relevant and required MAPP & Country Annex documents and conditions.
Control of all transactions in Ariba Buyer in terms of the FCPA and MAPP. Contact of the FCPA and MAPP between marketing and finance departments for the purposes of the flow of documents (contracts, accrual, etc.).
Corporate Sponsorships Consultants services (speakers, WP, Epays)
Consent of HCP’s
EDUCATION and REQUIREMENTS
Suitable for University Students
Very good PC skills, MS Excel, Word, Outlook
Well organized with ability to be flexible, prioritize multiple demands and effectively perform under tight timelines
Working collaboratively as part of a marketing team
Proactivity and positive approach
Proficiency in the local language as well as English proficiency
Confidentiality
Commits to “One Pfizer”.
Purpose
Breakthroughs that change patients' lives... At Pfizer we are a patient centric company, guided by our four values: courage, joy, equity and excellence. Our breakthrough culture lends itself to our dedication to transforming millions of lives.
Digital Transformation Strategy
One bold way we are achieving our purpose is through our company wide digital transformation strategy. We are leading the way in adopting new data, modelling and automated solutions to further digitize and accelerate drug discovery and development with the aim of enhancing health outcomes and the patient experience.
Flexibility
We aim to create a trusting, flexible workplace culture which encourages employees to achieve work life harmony, attracts talent and enables everyone to be their best working self. Let’s start the conversation!
Equal Employment Opportunity
We believe that a diverse and inclusive workforce is crucial to building a successful business. As an employer, Pfizer is committed to celebrating this, in all its forms – allowing for us to be as diverse as the patients and communities we serve. Together, we continue to build a culture that encourages, supports and empowers our employees.
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.