POSITION SUMMARY

The task of the Administrative Support is to support Category Lead and the employees of the marketing and sales department to be more efficient and more effective in their job. Provide administrative support, project coordinating role during execution of marketing and sales events. Support sales force in their activities with HCPs. Ensure all compliance, MAPP, FCPA and local legislation requirements in all marketing processes in cooperation with marketing managers.

Reporting to Category Lead.

Located in Bratislava, Slovakia.

POSITION RESPONSIBILITIES

Administrative work:

Creates an organizational roof for the marketing department activities and sales force Ensure all requirements from the supporting function as finance, safety, medical will be include in daily support Managing departmental activities in according MAPP requirements and local legislation requirement

Marketing and sales events administration:

• Ensure smooth marketing / sales events administration (e.g. local/ international congresses, advisory board, round tables, seminars) in cooperation with marketing and sales force team; required documentation and approval for congress attendance& Post meeting reconciliation

• Coordination of internal meetings

• Communication with suppliers regarding

• Purchase Orders, invoices, contracts

• ARIBA transaction management – ensures that all transaction are approved in compliance with procurements SOP

• MAPP, EFPIA management - managing all marketing and sales force activities according MAPP and local legislation (e.g. Disclosure code) in cooperation with finance, compliance and EFPIA Data Steward

MAPP and FCPA implementation:

• Coordination of administrative procedures in accordance with Pfizer polices, MAPP & Country Annex, etc.

• Maintenance of all relevant and required MAPP & Country Annex documents and conditions.

• Control of all transactions in Ariba Buyer in terms of the FCPA and MAPP. Contact of the FCPA and MAPP between marketing and finance departments for the purposes of the flow of documents (contracts, accrual, etc.).

• Corporate Sponsorships Consultants services (speakers, WP, Epays)

• Consent of HCP’s

EDUCATION and REQUIREMENTS

• Suitable for University Students

• Very good PC skills, MS Excel, Word, Outlook

• Well organized with ability to be flexible, prioritize multiple demands and effectively perform under tight timelines

• Working collaboratively as part of a marketing team

• Proactivity and positive approach

• Proficiency in the local language as well as English proficiency

• Confidentiality

• Commits to “One Pfizer”.