Job Summary:

The Faculty Administrative Coordinator will support the department head and/or multiple faculty members.  This position would support complex administrative issues, managing schedules, coordinating meetings, reports spreadsheets, grants related activities and reimbursement, etc.

This position will support complex projects that involve teamwork and patient coordination.

The Ideal Candidate:

• Demonstrates strong written and verbal communication skills (i.e. presentations, memo writing, triaging calls).
• Experienced in managing multiple Outlook calendars, scheduling travel arrangements and meetings.
• Intermediate proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Has great customer service skills to speak with participants
• Has experience with Microsoft Word, Adobe, OnCore and Planner

Responsibilities: 

• Manages complex faculty calendars while maintaining non-conflicting daily schedule of appointments, meetings, travel arrangements, and clinic schedules.
• Frequently coordinate internal and external meetings with multiple attendees.
• Prepare and submit Expense Reports and Check Requests (internal Moffitt or external process).
• Coordinate Facilities/IT Environmental Service/Move requests.
• Recognizes and establishes priorities and use resourcefulness in the completion of daily tasks and special projects. 
• Record, transcribe and publish quality meeting minutes.
• Demonstrate ability to handle multiple projects and changing priorities to work under pressure and to meet frequent deadlines.
• Ability to manage multi-line phone and triage calls appropriately.
• Ability to draft and edit clear, concise and professional correspondence in adherence to grammatical and spelling rules. (Word documents; compose e-mails, memos, etc.).
• Greet and schedule participants for the PEARL facility
• Administrative needs pertaining to the PEARL facility

• Coordinate travel arrangements throughout Egencia

Credentials and Qualifications:

• High School Diploma or GED required; Bachelor’s degree preferred.
• Minimum three (3) years of administrative support experience in an office setting required.
• Prefer experience in a healthcare, research and/or academic setting.
• Demonstrates strong communication skills, both verbal & written.
• Requires intermediate proficiency in MS Office applications i.e. Word, Excel, Outlook, and PowerPoint, and Microsoft Windows-based operating systems.
• Demonstrates attention to detail in producing accurate and high-quality deliverables.