Acknowledgement of Country

CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation

Child safety

CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View our Child Safe Policy.

The opportunity

CSIRO’s Marine National Facility (MNF) seeks to appoint an experienced and motivated Policy and Governance Support Officer. 

From ice edge to equator, the MNF enables world-leading research to increase our understanding of Australia's vast and valuable marine environment. The MNF is responsible for overseeing the delivery of safe, successful and efficient marine research.

As a Policy and Governance Support Officer, you will provide high level support to the Ship Management Program (SMP) Leadership Team and directly to the Team Leader – Policy, Procedure and Outreach, utilising sound judgement to prioritise and take actions on a variety of tasks. 

These include coordinating the application process for accessing sea time on RV Investigator (Australia's dedicated ocean research vessel), coordinating the MNF’s Application Module through our Marine Facilities Planning System and the provision of secretariat and administrative support for various governance committees and the Program.

The successful candidate will have a high level of communication and organisational skills, a focus on external stakeholders, flexibility, adaptability and a proactive approach in working in a team environment.

Your duties will include:

• Providing secretariat support by preparing agendas; coordinating the preparation of briefing papers; taking minutes and drafting correspondence.
• Organising travel and logistics for committee meetings and acquitting expenses.
• Acting as the contact point for applications for sea time matters and case-manage enquiries and coordinating applications.
• Supporting the management to ensure continuous improvement and update of system documentation and supporting other users in issue resolution. 
• Providing support in the coordination of the execution of the grant of sea time process.
• Monitoring of compliance of science operations.
• Supporting the Team Leader to provide guidance to management regarding the Facility and its deliverables.
• Supporting the Engagement and Risk Group and broader MNF in the development and implementation of sound governance structures.
• Providing support in the review or development and implementation of policies, procedures and systems.
• Assisting with the coordination of key meetings, stakeholder sessions and other events.
• Assisting with the management of the MNF’s external website and internal SharePoint site, ensuring content is relevant and current.
• Developing and maintaining cross‐organisational networks to facilitate effective administrative operations.
• Generating improved solutions in work situations.
• Managing personal or other sensitive information.
• Providing precedent-based policy and procedure interpretation and advice.
• Maintaining clear communication with stakeholders.
• Other duties as required.

Location: Hobart, TAS

Salary: AU$70,874 - AU$90,202 plus up to 15.4% superannuation

Tenure: Indefinite

Reference: 97216

To be considered you will need:

Essential

• Relevant associate diploma, diploma, or bachelor’s degree or equivalent relevant work experience in business /office administration or other relevant field. 
• Experience providing high-level administrative support to senior managers in a dynamic environment.
• Demonstrated highly developed time management and organisational skills with the ability to prioritise demands, and escalate issues as appropriate; establishing priorities for managing multiple tasks and deadlines.
• Ability to provide a high level of secretariat support to a range of committees that support the MNF’s governance framework.
• Demonstrated ability to identify, engage and manage effective interpersonal relationships with key internal and external stakeholders.
• Demonstrated experience in administration of online systems.
• Demonstrated ability to professionally handle sensitive and confidential information, and use appropriate judgment and discretion.
• Ability to obtain and provide evidence that they hold a valid paid/employee (not volunteer) Working with Children/ Vulnerable People Check prior to confirmation of appointment. 

For full details about this role please review the Position Description

Eligibility

Applications for this position are open to Australian/New Zealand Citizens, Australian Permanent Residents only. Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character requirements.

Flexible working arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work. 

Diversity and inclusion

We are working hard to recruit people representing the diversity across our society, and ensure that all our people feel supported to do their best work and feel empowered to let their ideas flourish. 

About CSIRO

At CSIRO Australia's national science agency, we solve the greatest challenges through innovative science and technology. We put the safety and wellbeing of our people above all else and earn trust everywhere because we only deal in facts. We collaborate widely and generously and deliver solutions with real impact. 

CSIRO is committed to values-based leadership to inspire performance and unlock the potential of our people.

Join us and start creating tomorrow today!

How to apply

Please apply on-line and provide a cover letter and CV that best demonstrate your motivation and ability to meet the requirements of this role.

Applications close

4th of August 2024, 11:00pm AEST/AEDT