Summary

The Office of Surgical Research (OSR) within the Michael E. DeBakey Department of Surgery is seeking a Research Administration Specialist to coordinate clinical trials pre- and post-award activities. The Research Administration Specialist will report directly to the Research Administration Manager and will focus on grants and contracts submission, renewal, monitoring, and closeout. This position requires regular interaction with faculty and sponsors delivering high-quality customer service. Excellent communication skills and attention to detail are essential, as is adherence to quality standards and all relevant policies and award regulations.

Under the direction of the Research Administration Manager, the Research Administration Specialist plans and executes pre‐award and/or post- award activities, including but not limited to grants and clinical trials contracts submissions, amendments, renewal and closeout, compliance, and/or financial reporting and tracking for 12 divisions of the Michael E. DeBakey Department of Surgery. The specialist assists the Research Administration Manager in the operational and financial activities of clinical trials management, and provides principal investigators with administrative guidance pertaining to awards management. The specialist supports the Research Administration Manager with various administrative duties required to achieve OSR’s goals and objectives.

This is a hybrid role requiring onsite work two days per week.

Job Duties

• Prepare and maintain reports for all industry-sponsored studies belonging to assigned PIs, showing the financial status of each study, including current revenue and expenses along with anticipated revenue and expenses.
• Regularly review all invoices for accuracy and ensure timely payment.
• Review all sponsored contracts and invoices routinely to ensure invoicing occurs as outlined in the sponsored contract.
• Track payments to ensure they have been received and reflected in the study account as expected.
• Review hospital billing records and study accounts, and coordinate with study teams to ensure that all invoiceable listed on the contract are properly invoiced to the sponsor.
• Prepare grants and clinical trial submissions internally (BRAIN).
• Submit CDAs, CTAs, NDAs.
• May contribute to the preparation of budgets for clinical trials for quarterly, biannual, and annual reporting purposes.
• Maintain knowledge of all the relevant billing rules and guidance.

Minimum Qualifications

• High School diploma or GED.
• Four years of relevant experience.

Preferred Qualifications

• Bachelor’s degree.
• Certified Research Administrator certification through the Research Administrators Certification Council (RACC).