Argonne National Laboratory is inviting applications for the position of Administrative Assistant within the Physical Sciences & Engineering (PSE) directorate.

In this role you would:

• Provide administrative support to one or more groups within a division, along with the divisional administrative support team reporting to the PSE Administrative Support/Operations Manager

• Perform a wide range of administrative support activities of a highly responsible and/or confidential nature to maximize the day-to-day efficiency and effectiveness of operations within their assigned area

• Exercise independent judgement and discretion in addressing identified priorities, meeting deadlines, and finalizing tasks with accuracy and completeness

• Act as the administrative focal point for the exchange of essential information between the groups they support, and other internal and external organizations

• Coordinate all staff requests related to travel, meetings, workshops, publications, etc.

• Work in a collaborative team environment with other administrative support staff

• Provide back-up to other administrative assistants across the directorate as needed

Position Requirements

• Knowledge of administrative support and office practices

• Demonstrated interpersonal, written, and oral communication

• Ability to interact diplomatically and tactfully in both verbal and written with people at all levels both within and outside the Laboratory

• Ability to be flexible with the potential to work with many groups in the directorate

• Ability to think quickly when managing difficult situations

• Analytical, problem solving, and decision-making skills to resolve problems independently with incomplete or conflicting data

• Strong organizational and time management skills including the ability to prioritize, organize and handle multiple assignments simultaneously in a fast-paced environment, while being detail oriented and using sound independent judgment to accomplish tasks

• Skill and ability to work on multiple concurrent projects in a fast-paced environment

• Ability to adapt to new procedures and technology within the division, directorate, and laboratory

• Ability to work under minimum supervision and meet deadlines with accuracy and completeness

• Knowledge, skills, and experience, including advanced features in editing documents, with Microsoft Office Suite (Word, Excel, and PowerPoint, E-Mail, and Calendar) and Adobe Acrobat

• Ability to model Argonne’s Core Values: Impact, Safety, Respect, Integrity, and Teamwork

Desired Knowledge:

• Laboratory and Division policies, practices, and procedures are desirable

• Skill in arranging and coordinating meetings, workshops, conferences, onsite visits, and both managing domestic and international travel

• Knowledge of, or the ability to quickly acquire knowledge of Laboratory systems and applications such as AMOS and PARIS for procurement, PANDA for publications, XINK for business forms, XM for travel/reimbursement, FAVOR for processing foreign visitor requests, and meeting/conference arrangements are a plus

The selected individual will be placed at the appropriate level (SA2 or SA3) depending on the depth and breadth of relevant knowledge, skills, and experience brought to the position. The requirements for the desired levels are as follows:

SA2: High school diploma and 4+ years of relevant experience or equivalent

SA3: High school diploma and 8+ years of relevant experience or equivalent

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