Administrative Support Assistant/Auditing (Experienced) Hybrid

Sandia National Laboratories

Albuquerque, USA

Job posting number: #7197013 (Ref:Sa692149)

Posted: November 30, 2023

Job Description

About Sandia: Sandia National Laboratories is the nation’s premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs: + Challenging work with amazing impact that contributes to security, peace, and freedom worldwide + Extraordinary co-workers + Some of the best tools, equipment, and research facilities in the world + Career advancement and enrichment opportunities + Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home) + Generous vacations, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance* World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov*These benefits vary by job classification. What Your Job Will Be Like: We are seeking an administrative Support Assistant/Auditing Support to join our team. On any given day, you may be called on to: + Perform administrative support functions + Reconcile Electronic Cost Claims (ECCs) + Interact with subcontractors on ECC questions + Review and analyze data and reconcile report discrepancies + Assist External Audit Liaison Lead with audit coordination activities + Gather, record, track and verify data and information from multiple sources + Assist in preparing audit schedules + Assist with basic audit test work + Work on audit related projects for Audit Leads and management Hybrid workThe selected applicant can work a combination of onsite and offsite work. The selected applicant must live within a reasonable distance for commuting to the assigned work location when necessary. Qualifications We Require: + Associate’s degree in a business field; or business certificate plus (5) years of work experience; or equivalent combination of relevant education and experience. + Knowledge of and experience with common office software, particularly Microsoft Word and Excel + The ability to obtain and maintain a DOE L-level security clearance Qualifications We Desire: + Excellent oral and written communication skills, including proofreading, grammar, spelling, and punctuation + Accuracy and attention to detail in all work + Demonstrated analytical skills + Bachelor’s degree in a relevant business field + 8+ years of experience as an administrative professional + Excellent customer service skills + Ability to effectively work in a team environment and interact with all levels of internal and external personnel + Demonstrated ability to organize, prioritize, and follow through to completion on multiple tasks, often under strict deadlines, frequent interruptions, and competing priorities. + Ability to work with sensitive information About Our Team: Contract Audit is responsible for the audit and settlement of contracts and subcontracts that support the mission of the Laboratories. We provide Procurement and the line organizations the necessary accounting and financial services needed in the negotiation, administration, and settlement of costs for auditable contracts and subcontracts. Posting Duration: This posting will be open for application submissions for a minimum of seven (7) calendar days, including the ‘posting date’. Sandia reserves the right to extend the posting date at any time. Security Clearance: Sandia is required by DOE to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to obtain and maintain a DOE L-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted. Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by the DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment. EEO: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law. NNSA Requirements for MedPEDs: If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs. If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date. Job ID: 692149


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.


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