Senior Management Assistant-Onsite

Sandia National Laboratories

Albuquerque, USA

Job posting number: #7193080 (Ref:Sa692054)

Posted: November 11, 2023

Job Description

About Sandia: Sandia National Laboratories is the nation’s premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs: + Challenging work with amazing impact that contributes to security, peace, and freedom worldwide + Extraordinary co-workers + Some of the best tools, equipment, and research facilities in the world + Career advancement and enrichment opportunities + Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home) + Generous vacations, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance* World-changing technologies. Life-changing careers. Learn more about Sandia at:*These benefits vary by job classification. What Your Job Will Be Like: We are seeking a highly motivated, professional, and positive Senior Management Assistant (SMA) to join the Strategic Talent Management Center. Under limited direction, the SMA will perform a diverse set of administrative duties directly related to the day-to-day operations imperative to the success of the Center Director and the Center. The SMA will partner with the Director, Senior Manager and Center Support partners and will be instrumental in the Center success. The Individual should possess a strong teamwork perspective, outstanding networking skills and a demonstrated ability to work with others in a fast paced and diverse environment to achieve success. On any given day, you may be called on to: + Provide expert professional administrative support for the Director; maintain their calendars. Assist with the management of the Director’s email inbox and respond on behalf as needed as well as marking and tracking urgent actions. + Project a positive, helpful, and professional image to the center teams, colleagues, and others. + Exercise considerable discretion, judgement and professionalism when handling and when exposed to sensitive information; share information on a need-to-know basis only. Honors confidentiality. + Arrange and facilitate as needed Director meetings, Tier Board meetings, All-Hands meetings. Plan and coordinate center admin support for center celebrations, Year End celebrations, etc. bringing your enthusiasm and creativity to the center. + Provide written center communications such as for Promotions, ERA Awards, Center Activities, etc. as needed. + Assist in preparing presentations, agendas, meeting minutes, etc. + Provide backup support to the D3K Executive Assistant and other SMAs as needed. + Lead the center administrative team; provide leadership and mentoring to administrative assistants. + Handle and prioritize multiple tasks simultaneously in a dynamic fast paced environment. + Administer Center office functions such as: arranging travel, collect distribute daily mail, order and maintain office supplies, ensures timely submission of timecards, maintain center training records, serve as the center’s property coordinator; track and coordinate facility projects. + Due to the nature of the work, the applicant must be able to work onsite. Job Details # of Mgrs: 1 Director# of Staff: 0Org. #(s): 3200Primary or Alternate CAS: NACWS Size: NAType of Media Handled: NAActivity Level of CWS (Low/High): NABldg. Location(s): 800 Qualifications We Require: Requires a high school diploma plus five or more years of directly related experience. To be qualified, the applicant must have passed, based on Sandia specified grades, the Sandia Secretarial tests. Additional Requirements: + The successful candidate is expected to work independently, exercise initiative, handle multiple issues simultaneously, and manage constantly changing priorities. Strong teamwork, leadership and organizational skills are imperative. + High-level of proficiency in Microsoft Office Suite. + Possess excellent interpersonal skills with the flexibility to establish and maintain working relationships with personnel at all levels. + Have a demonstrated ability to maintain a professional demeanor, remain calm under pressure, work independently, and exercise initiative; consistently role models behaviors that reflect Sandia’s core values. + Have ability to effectively organize and prioritize work, manage multiple assignments, and meet deadlines, while ensuring attention to detail. + Have experience in scheduling meetings and travel arrangements, including all logistical requirements. + Have excellent communications skills (oral and written), as well as demonstrated tact, judgment, discretion, courtesy, and the ability to honor confidentiality. + Have ability to interact and team effectively with all levels of internal and external customers. + Have a demonstrated ability to excel as a team member and team lead with office personnel and other OMAs to ensure maximum coverage in the center suite. + Be self-directed, able to work with minimal supervision, and able to interact and team effectively at all levels. + Have a proactive approach and the ability to look ahead/plan. + Possess excellent organizational and interpersonal skills, initiative, and have excellent office management skills. Required Testing: Applicants must meet the minimum pre-requisites to be scheduled for testing. The applicant will be contacted and scheduled for the next available test date. All applicants must be prepared to test upon application submittal. Once successful testing has been completed, the hiring manager will be notified. Full consideration will not be given to applicants that have not met all of the pre-requisites including testing. Interviews will not be scheduled until the applicant has successfully test-qualified and has been selected by the manager as a top applicant. Passing the test does not guarantee an interview or a selection.If the applicant is not able to schedule testing within the time constraints of the position posting, selection timelines, and the available test dates, they will not be considered for the position. It is imperative that applicants are immediately available for testing in order to provide the best opportunities.Applicants must be proficient in Microsoft Word, Excel, Outlook and PowerPoint. Outlook is used daily. Qualifications We Desire: + Two (2) Years of Sandia secretarial-related experience. + Have a strong understanding of Sandia's policies and procedures. + Possess a comprehensive knowledge and understanding of Sandia’s administrative procedures, be able to conduct business in a professional manner, and have experience in working with organizations throughout Sandia. + Demonstrated resourcefulness and use of contacts to assist in finding solutions to office challenges. + Confluence and SharePoint knowledge + Knowledge of EBI + Active Department of Energy "L" clearance About Our Team: The strategic talent management center provides a comprehensive and unified approach in developing and executing programs and processes designed to empower employees, maximize the employee experience and fostering innovation. The center is comprised of HR professionals in talent advisory, talent development, workforce effectiveness, knowledge management, and talent strategy. Posting Duration: This posting will be open for application submissions for a minimum of seven (7) calendar days, including the ‘posting date’. Sandia reserves the right to extend the posting date at any time. Security Clearance: Sandia is required by DOE to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to obtain and maintain a DOE L-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted. Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by the DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment. EEO: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law. NNSA Requirements for MedPEDs: If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs. If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date. Position Information: This Limited Term Employee (LTE) position is a temporary position for one year term, which may be renewed at Sandia's discretion up to a maximum of seven years. Individuals in LTE positions may bid on regular Sandia positions as internal candidates, and in some cases may be converted to regular career positions during their term if warranted by ongoing operational needs, continuing availability of funds, and satisfactory job performance. Job ID: 692054

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

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