The Utilities Maintenance Coordinator, under supervision and with a degree of initiative, will provide operational, procurement, planning, and general technical area support while performing a wide range of activities and tasks.  This individual will ensure the tasks are performed in a timely manner and have a general technical understanding of maintenance practices and operations.  They will manage complex assignments using independent judgement facilitating effective and efficient flow and processing of information, support technical activities, and work associated with day-to-day operations as assigned by the Department Manager. 

Specific Duties

• Procure equipment and materials for the department utilizing PARIS and ensure proper procurement processes are followed.
• Function as point of contact as a Call Manager or Technical Rep on low/medium risk service and equipment rental contracts, including coordinating service calls, materials, and some technical direction.
• Coordinate scheduling/planning of work orders with suppliers, foremen, supervisors, and managers.
• Create work orders for technical tasks using CMMS system (Fmax and Service Now) and provide regular reports to department manager for compliance and backlog management.
• Create and assist with Work Control Documents (WCD’s) utilizing the AWARE system.
• Complete JSA’s for contracted services by coordinating with customers, suppliers, and safety professionals.
• Utilize several types of software to compile and analyze data, reports, presentations, and spreadsheets to improve process and efficiency for the respective department. 
• Act as liaison to BIS for software related improvement projects.
• Function as the department property representative.
• Function as department records representative.
• Function as the department training coordinator, to monitor and maintain training compliance.
• Develops and maintains department work process and control documents such as division and department procedures and manuals.
• Coordinates tracking and disposal of chemical wastes.
• Utilize several types of software to compile and analyze data, reports, presentations, and spreadsheets to improve process and efficiency for the respective department. 
• Some administrative responsibilities which are less than 20% for this position.

Position Requirements

• Bachelor’s degree or Associate’s degree with at least 5 years of experience in facilities management.
• Interpersonal skills, verbal and written communication skills, and ability to interact with people at all levels both within and outside the Laboratory.
• Ability to think quickly when managing difficult situations and decision making for problem resolution.
• Strong organizational and time management skills including the ability to prioritize, organize and manage multiple assignments simultaneously in a fast-paced environment, while being detail oriented and using sound independent judgment to accomplish tasks.
• Analytical & technical problem solving and decision-making skills to resolve problems independently with incomplete or conflicting data.
• Knowledge, skills, and experience, including using features in editing documents, with Microsoft Office Suite (Word, Excel, and PowerPoint, Outlook Mail and Calendar) and Adobe Acrobat
• Skills in oral and written communications to interpret management directives to employees.
• Ability to collaborate with Foreman and customers to schedule preventive maintenance.

Preferred Skills

• Knowledge of, or the ability to quickly acquire knowledge of Lab-wide systems and applications including those related to operations, procurement, CMMS (e.g., AWARE, AMOS, PARIS, FMAX, etc.) is a plus.
• Knowledge of Laboratory, Division & Departmental policies, practices, and procedures is desirable.

Safety, Security, and Environmental Protection

All activities, as they apply to work performed by self and working with others will be executed in compliance with Environment, Safety & Health (ES&H) and security responsibilities established by Argonne National Laboratory's ES&H policies, Safeguards and Security policies, work rules, and safe practices.

Argonne Core Values:

All activities, as they apply to work performed by self and working with others will be executed in compliance with the core values of Impact, Safety, Respect, Integrity, and Teamwork.

This position can be hired at one of two levels; the selected candidate will be placed at the appropriate level (ST2 or ST3) dependent upon the depth and breadth of relevant knowledge and skills. The minimum requirements of the two levels are as follows:

·         ST2: Associate's and 5+ years of experience, or equivalent

·         ST3: Associate's and 7+ years of experience, or equivalent

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