Coordinator, Business Operations

Baylor College of Medicine

Houston, TX

Job posting number: #7108160 (Ref:12733-en_US)

Posted: August 16, 2022

Application Deadline: Open Until Filled

Job Description


Our Pediatrics - Infectious Disease team is seeking a skilled Coordinator, Business Operations. As a Coordinator, Business Operations, you will provide administrative support for busy Pediatric - Infectious Diseases faculty members, which includes planning and execution of special events, scheduling and arranging travel, on campus room reservations, and meals for visiting professors, Postdoctoral candidates, or graduation celebrations for students. 

Job Duties

  • Manages schedule in handling meetings/meeting answer Doodle polls for meeting requests; coordinates with the Medical Scientist Training Program and other administrative offices for scheduling. 
  • Manages pre and post-travel requests/arrangements/reimbursements.
  • Submits reimbursement requests for research expenditures.
  • Manages licensing and professional society memberships and maintains licenses on software – e.g. Prism, Papers, Biorender, SnapGene, FloJo.
  • Keeps CV and biosketch up to date.
  • Manages Pre- and Post-award grants:
    • Pre-award:
      • Prepares and updates salary information on grant budgets.
      • Obtains signatures on letters of support and recommendation.
      • Prepares budget justification.
    • Post-award:
      • Keeps track of and submit annual progress reports.
      • Checks monthly on spend rate.
      • Submits grant close out documents.
      • Proofreads and edits letters of recommendation and puts on letterhead and sends PDF to requester.
  • Responds to requests for letters of recommendation.
  • Manages updates to the animal protocol, the institutional biosafety protocol, the hazardous agents and hazardous chemicals protocol and inventory, and human protocol licensure. 

Minimum Qualifications

  • High School diploma or GED.
  • Two years of relevant experience.

Preferred Qualifications

  • Bachelor's degree in a business-related field or Biology.
  • Working knowledge of Excel, Concur, and SAP.
  • Experience in an academic setting.



Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.


Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.



Baylor College of Medicine fosters diversity among its students, trainees, faculty and staff as a prerequisite to accomplishing our institutional mission, and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. - Diversity, respect, and inclusiveness create an environment that is conducive to academic excellence, and strengthens our institution by increasing talent, encouraging creativity, and ensuring a broader perspective. - Diversity helps position Baylor to reduce disparities in health and healthcare access and to better address the needs of the community we serve. - Baylor is committed to recruiting and retaining outstanding students, trainees, faculty and staff from diverse backgrounds by providing a welcoming, supportive learning environment for all members of the Baylor community.

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More Info

Job posting number:#7108160 (Ref:12733-en_US)
Application Deadline:Open Until Filled
Employer Location:Baylor College of Medicine
United States
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