Job posting number: #7088393 (Ref:hlj_33734)
Posted: November 4, 2021
Application Deadline: Open Until Filled
Management Assistant – Thoracic Oncology Program
H. Lee Moffitt Cancer Center is internationally recognized for our focus on personalized cancer care and translational research. The mission of Moffitt is clear, focused, and fully stated in nine words, “To contribute to the prevention and cure of cancer.” With a tradition of excellence that began with the first patient admission in 1986, dedicated Moffitt physicians, scientists, and staff members have remained committed to excellence in an atmosphere characterized by kindness, caring, and hope.
Based in Thoracic Oncology, the Management Assistant position provides various administrative support functions for the program providers. The Management Assistant achieves results by utilizing strong communication skills, both written and verbal, interpersonal skills, including teamwork and technical skills, including organization and utilization of competencies in various software programs. The position requires initiative, ownership, accountability, a high degree of independence of action, and the motivation to provide high-quality service.
The Management Assistant represents and supports the mission, philosophy and goals of the Cancer Center and applies organizational and administrative skills associated with the efficient operation of the Thoracic Oncology Program. This position provides a variety of administrative and grant related support functions for the program providers. This position is responsible for coordinating internal and external resources to fulfill the goals and objectives of the Program in a timely and financially responsible manner.
- Calendar management
- Tumor board Liaison
- Customer service and interpersonal communication
The Ideal Candidate:
- Provided administrative support to three (3) or more individuals within a medical facility/office.
- Demonstrates strong written and verbal communication skills (i.e. presentations, memo writing, triaging calls).
- Experienced in managing multiple Outlook calendars, scheduling travel arrangements and meetings.
- Intermediate proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
- Manages multiple complex faculty calendars while maintaining non-conflicting daily schedule of appointments, meetings, and clinic schedules.
- Frequently coordinate internal and external meetings with multiple attendees.
- Recognizes and establishes priorities and use resourcefulness in the completion of daily tasks and special projects, including tumor board, on call schedules.
- In a professional manner offers constructive ideas and suggestions for improved operations.
- Competent in MS Office suite of software to include capability to create professional level documentation.
- Demonstrate ability to handle multiple projects and changing priorities to work under pressure and to meet frequent deadlines.
- Ability to manage multi-line phone and triage calls appropriately.
- Ability to draft and edit clear, concise and professional correspondence in adherence to grammatical and spelling rules. (Word documents; compose e-mails, memos, etc.).
Credentials and Qualifications:
- High School Diploma or GED required; Associate degree preferred.
- Minimum three (3) years’ experience in an administrative role required.
- Demonstrates strong communication skills, both verbal & written.
- Highly motivated and attentive to detail.
- Requires intermediate proficiency in MS Office applications i.e. Word, Excel, Outlook, and PowerPoint, and Microsoft Windows-based operating systems.
- Demonstrates attention to detail in producing accurate and high-quality deliverables.
- Self-motivated with ability to prioritize multiple tasks and multitask under tight deadline with little oversight.
- Must be an independent team member that is engaged, proactive, and highly motivated.
Mission To create a Moffitt culture of diversity and inclusion as we strive to contribute to the prevention and cure of cancer. Vision Moffitt Cancer Center is recognized as the model wherein the diversity of our employees and communities is valued and supported as essential components to contributing to the prevention and cure of cancer. The cancer center is an equal opportunity employer. It is the policy of the cancer center to prohibit unlawful discrimination and harassment of any type and to afford equal employment opportunities to workforce members and applicants, regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, disability, genetic information, veteran’s status or any other characteristic protected by federal, state or local law.