Research Administration Associate - Grants And Contracts (90002149)

Baylor College of Medicine

Houston, TX

Job posting number: #7084124 (Ref:8414-en_US)

Posted: August 27, 2021

Application Deadline: Open Until Filled

Job Description


The Research Administration Associate within the Grants and Contracts Accounting (GCA) department supports the day to day account reconciliations, billing, financial analysis, journal entries, invoicing, and reporting of external and internal sponsor accounts.  This role will provide administrative and regulatory guidance to the Baylor College of Medicine faculty, administrators, and staff on the uses and reporting requirements from federal, state and private awarding agencies including, but not limited to the National Institute of Science (NIH), and the Cancer Prevention Research Institute of Texas (CPRIT).

Job Duties

  • Work with Principal Investigators (PIs), administrators, other department managers and coordinator to ensure post award compliance to all federal, state, and private sponsors
  • Perform monthly, quarterly, and annual close activities including preparation of journal entries, review/analysis of financial results, and reconciliation of accounts
  • Complete and review Journal Entries as needed
  • Maintain financial reporting schedules and ensure the timely reporting of all financial information
  • Prepare, review and enter budget, revenue, expense, payroll entries, invoices, and other accounting transactions
  • Prepare accounting entries for proration of indirect costs, letters of credit, salary reallocations, loan transactions, refunds, and repayments.
  • Review and manage aged reports with Grants and Contract accounting management
  • Provide assistance with general ledger and monthly (and Yearly) accounting close process
  • Reconcile and prepare spreadsheets to submit invoices and financial reports for sponsor accounts
  • Perform final reconciliation and closeout of expired accounts
  • Coordinate and ensure resolution of unidentified and unclaimed payments
  • Participate in auditing projects, as appropriate to the operating needs of the college

Minimum Qualifications

  • Bachelor's degree.  Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
  • Two years of relevant experience.

Preferred Qualifications

  • Three to five years' experience
  • Certifications a plus





Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.



Baylor College of Medicine fosters diversity among its students, trainees, faculty and staff as a prerequisite to accomplishing our institutional mission, and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. - Diversity, respect, and inclusiveness create an environment that is conducive to academic excellence, and strengthens our institution by increasing talent, encouraging creativity, and ensuring a broader perspective. - Diversity helps position Baylor to reduce disparities in health and healthcare access and to better address the needs of the community we serve. - Baylor is committed to recruiting and retaining outstanding students, trainees, faculty and staff from diverse backgrounds by providing a welcoming, supportive learning environment for all members of the Baylor community.

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