Research Grant Associate - Family & Community Medicine - Administration

Baylor College of Medicine

Houston, TX

Job posting number: #7080471 (Ref:7565-en_US)

Posted: June 25, 2021

Application Deadline: Open Until Filled

Job Description


Internal Title:  Research Administration Associate

External Title:  Research Grant Associate


Looking for a mid-level professional to provide professional support to faculty in a busy, fast-paced academic department. The Department's current research profile continues to grow with this position supporting about 20 research faculty with funding from 5-6 different funding agencies. Department offices are located in Upper Kirby and parking is included. 

Candidate must have a good command of finance and accounting principles and will perform a variety of analytical activities to ensure compliance with funder rules. Serves as a source of expertise for federal, state, industry, and private foundation applications, and ensures that each application is in compliance with sponsor guidelines, the budget complies with college and sponsor requirements, and that all required sections of applications are complete and submitted in a timely manner. Interacts with various sponsors and federal agencies, as well as with College departmental offices, the Office of the General Counsel, the post-award Finance division, and with College Grants and Contracts office.         


Job Duties

Pre-Award (40%)
•Assist with preparation of grants and subcontracts submissions internally (BRAIN) and externally (Sponsor sites).
•Assure compliance with all guidelines.
•Work closely with Principal Investigator's to assist in the development of: proposals, and applications, and prepare Letters of Intent for subcontracts.
•Route Financial Conflict of Interest to the Office of Research.

Post-Award (40%)
•Assist with the preparation of monthly financial projections.
•Provide reports of financial data for budgeting and strategic financial planning.
•Support PI in development and submission of progress reports, noncompeting continuations, no-cost extensions, and carryover requests.
•Review expenditures against funding source guidelines, providing guidance as needed by PIs and their teams. Processes approvals in Concur.
•Prepare outgoing subcontracts and reviews incoming subcontracts. 
•Prepare financial reports and assists with tracking of research mission financials for department leadership review for financial performance of grants and contracts.  Alerts department leadership and PI of over or under spending. 
•Review research division faculty and staff for appropriate salary and expense allocation in the financial accounting system SAP.  
•Prepare budget for grant quarterly/biannual/annual reporting purposes.

Other (20%)
•Assist in the development and continuous improvement of the pre- and post-award grants management process. Review and analyze current protocols, faculty-staff communication, and quality of the submission process. 
•Participate in annual budget planning and appointment document process with department administrator other key members of the department finance team.
•Assist with the pre-certification process in the Effort Reporting System (ERS).  Ensures the department is following the College's Time and Effort Policy and reporting in the Effort Reporting System (ERS).  
•Maintain knowledge base of research administration. 
•Act as liaison to sub-recipients, BCM Departments, Sponsored Research Office and granting agencies.

Minimum Qualifications

  • Bachelor's degree.  
  • Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
  • Two years of relevant experience.

Preferred Qualifications

  • Bachelor's degree in Accounting, Business, Management or related field.
  • Three to five years of related experience.
  • Must be familiar with federal funding forms and portals.
  • Certification as a Research Administrator by the Research Administrators Certification Council (RACC). 
  • Master's degree.
  • High attention to detail, Proficient in MS Outlook, MS Word, MS Excel, working knowledge of research proposal and funding process. 
  • Thorough knowledge of NIH programs, working knowledge of SAP and BRAIN, excellent written and oral communication skills, highly analytical.





Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.



Baylor College of Medicine fosters diversity among its students, trainees, faculty and staff as a prerequisite to accomplishing our institutional mission, and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. - Diversity, respect, and inclusiveness create an environment that is conducive to academic excellence, and strengthens our institution by increasing talent, encouraging creativity, and ensuring a broader perspective. - Diversity helps position Baylor to reduce disparities in health and healthcare access and to better address the needs of the community we serve. - Baylor is committed to recruiting and retaining outstanding students, trainees, faculty and staff from diverse backgrounds by providing a welcoming, supportive learning environment for all members of the Baylor community.

Apply Now

Please mention to the employer that you saw this ad on

More Info

Job posting number:#7080471 (Ref:7565-en_US)
Application Deadline:Open Until Filled
Employer Location:Baylor College of Medicine
United States
More jobs from this employer
Institution Website