About City of Hope

City of Hope's mission is to deliver the cures of tomorrow to the people who need them today. Founded in 1913,City of Hopehas grown into one of the largest cancer research and treatment organizations in the U.S. and one of the leading research centers for diabetes and other life-threatening illnesses. City of Hope research has been the basis fornumerous breakthrough cancer medicines, as well as human synthetic insulin and monoclonal antibodies. With an independent, National Cancer Institute-designated comprehensive cancer center at its core, City of Hope brings a uniquely integrated model to patients spanning cancer care, research and development, academics and training, and innovation initiatives. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, andtreatment facilities in Atlanta, Chicago and Phoenix. City of Hope’s affiliated family of organizations includesTranslational Genomics Research InstituteandAccessHope^TM. For more information about City of Hope, follow us onFacebook,Twitter,YouTube,InstagramandLinkedIn.

City of Hope’s commitment to Diversity, Equity and Inclusion

We believe diversity, equity and inclusion is key in serving our mission to provide compassionate patient care, drive innovative discovery, and advance vital education focused on eliminating cancer and diabetes in all of our communities. Our commitment to Diversity, Equity and Inclusion ensures we bring the full range of skills, perspectives, cultural backgrounds and experiences to our work -- and that our teams align with the people we serve in order to build trust and understanding. We are dedicated to fostering a community that embraces diversity - in ideas, backgrounds and perspectives; this is reflected in our work and represented in our people.

Position Summary

Responsible for the administration of academic personnel actions and records. This includes, but is not limited to: appointment, reappointment, evaluation, promotion, leave, assessment, development. This office is designated to handle all matters related to the academic appointments and promotion process of faculty with COH Medical Center and its community sites, and is the official repository for faculty records of individuals.

Key Responsibilities include:

• Responsible for administration of contracts (Professor and Clinical Series) and non-contract (Visiting Faculty & Adjunct Professors) annual appointments.
• Uses the Academic Appointments and Promotions (AAP) to assist in the day-to-day assignments utilizing applicable policies, procedures and practices to resolve a variety of new and routine issues, including providing customer service for the research staff and business managers.
• Compile and maintain academic affairs files, including but not limited to, appointment files for clinical and research staff members.
• Assists the Academic Personnel Program Manager in disseminating information to faculty, creating reports for Administration, and implementing processes related to academic personnel – BRI & MC
• Prepares for and staffs Faculty Senate meetings, and Executive and Appointments & Promotions Committee meetings (agenda, minutes, catering, correspondence and follow-up).
• Prepares academic appointment and promotion letters (Clinical & Research Series).
• Maintains academic affairs database and master spreadsheet.
• Assist in the appointment and promotion process and maintains system for effective data flow.
• Assists the Academic Personnel Program Manager with annual training to COH Business Managers on OFA policies and procedures.
• Works with the BRI & Medical Department Chair and Administrators to develop dossiers for faculty and to help in scheduling academic lectures and other requirements for appointment and promotion process.

Basic education, experience and skills required for consideration:

• Associate Degree.
• Experience may substitute for minimum education requirements.
• Three years business management experience in an academic or research environment; including experience in budget development and personnel management. Demonstrated experience in financial and personnel management.

Preferred education, experience and skills:

• Bachelor’s Degree.

Additional Information:

• As a condition of employment, City of Hope requires staff to comply with all state and federal vaccination mandates.