Research Administration Associate - Neuroscience (90002091)

Baylor College of Medicine

Houston, TX

Job posting number: #7090017 (Ref:9561-en_US)

Posted: December 2, 2021

Application Deadline: Open Until Filled

Job Description


The Department of Neuroscience is seeking an experienced Research Administration Associate to work closely with research faculty (25+) on pre-award/post award management of basic science research. Will be a part of a team that will oversee the effort to secure funding for research by coordinating the pre-award/post award grant application process for faculty and other investigators (Postdoctoral Associates and Graduate Students) applying for federal, state, and private foundation grant funding. This role is not set up to be a 100% remote work position.

Job Duties

Pre Award Activities

  • Consult with faculty regarding funding opportunities, eligibility, and application requirements for sponsored funding. This requires thorough review of guidelines for federal, state, and private sponsored grant opportunities.
  • Prepare grant applications through various sites such as ASSIST (NIH), Fastlane (NSF), (DoD), proposalCENTRAL (private sponsors) and others. .
  • Operate as a liaison between faculty members and various institutions/organizations.
  • Prepare budgets for each application. Depending on the funding opportunities, these can range from $50K to $10M+ per project. 
  • Certify summary data in the College's electronic Biomedical Research and Assurance Information Network (BRAIN) which is used to route applications to our Sponsored Programs Office for approval. 
  • Work closely with our Sponsored Programs Office to act as a liaison for our investigators to ensure any issues with applications are addressed in a timely manner.
  • Maintain (updated/edit) biosketches and other support files for PIs in the department.
  • Serve as an information resource for faculty, students, and staff- disseminating key information (research the Office of Research website or specific sponsor websites).
  • Maintain current knowledge of grant funding policies, regulations, and procedures to advise and/or implement changes in the department processes.
  • Attend monthly workshops/trainings on research administration (presented by our Sponsored Programs Office and Grants department) and contributes to the development and improvement of the pre-award management process.


Post Award Activities

  • Assist investigators with annual progress report submissions for their funded grants. 
  • Assist investigators with no-cost extensions on projects. This involves providing the investigator the requirements needed for the submission, drafting a BRAIN proposal, and ensuring our Sponsored Programs Office completes the request.
  • Prepare outgoing subcontracts for any newly funded grants in accordance with granting agency guidelines. 
  • Oversee award processing for any newly funded grants (including incoming subawards). This will include to verify the account was created correctly and funds were loaded properly before transitioning to the post-award division of the department.
  • Conduct financial analysis and prepares special financial reports as necessary by the investigator or sponsor. 

Minimum Qualifications

  • Bachelor's degree.  Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
  • Two years of relevant experience.

Preferred Qualifications

  • Previous experience with research administration, grants, and pre/post award.



Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.


Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.



Baylor College of Medicine fosters diversity among its students, trainees, faculty and staff as a prerequisite to accomplishing our institutional mission, and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. - Diversity, respect, and inclusiveness create an environment that is conducive to academic excellence, and strengthens our institution by increasing talent, encouraging creativity, and ensuring a broader perspective. - Diversity helps position Baylor to reduce disparities in health and healthcare access and to better address the needs of the community we serve. - Baylor is committed to recruiting and retaining outstanding students, trainees, faculty and staff from diverse backgrounds by providing a welcoming, supportive learning environment for all members of the Baylor community.

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More Info

Job posting number:#7090017 (Ref:9561-en_US)
Application Deadline:Open Until Filled
Employer Location:Baylor College of Medicine
United States
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